seamless assistSpringfield, MA
AI-Fluent Operations Coordinator / Executive Assistant
AI-Fluent Operations Coordinator / Executive Assistant
AI-Fluent Operations Coordinator / Executive Assistant
seamless assistSpringfield, MA
yesterday
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveBusiness Operations Specialists, All Other
Apply for this role (opens in a new tab)AI-Fluent Operations Coordinator / Executive Assistant Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support, while leveraging AI tools to improve efficiency. Candidates must be available during PST–EST business hours and have B2+ English proficiency.
Key Responsibilities:
- Manage executive calendars, scheduling, and meeting coordination across time zones
- Organize and prioritize executive inbox communications
- Draft professional emails, reports, and documentation
- Track deadlines, tasks, and follow-ups for leadership
- Prepare meeting agendas, notes, and action items
- Maintain organized digital filing and documentation systems
- Support cross-functional communication and operational coordination
- Conduct research and compile information for executive decision-making
- Use AI tools (ChatGPT or similar) to assist with drafting, summarizing, and workflow organization
- Requirements1–3 years experience in executive support, administrative, or operations coordination roles
- Availability during PST–EST business hoursB2+ English proficiency
- Strong organizational and multitasking skills
- Proficiency with Google Workspace or Microsoft Office
- Ability to work independently with minimal supervision
- High level of professionalism and discretion
Also on the board Same function, level within a rung
Level
Mid
Location
Springfield, MA
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Temporary Help Services
Posted
yesterday