chapman universityOrange, CA
Legal Operations Manager
$120,000 per year
Apply →Legal Operations Manager
Legal Operations Manager
chapman universityOrange, CA
yesterday
$120,000 per year
Legal Secretaries and Administrative AssistantsLegal Support Workers, All OtherAdministrative Services Managers
Apply for this role →Posting Details
Position Information:
Position Title
Legal Operations Manager Position Type
Regular Job Number
SA91924Full or Part Time
full-time 40 hours weekly Fair Labor Standard Act Classification
Exempt Anticipated Pay Range
$120,000- $135,000 Pay Range Information
Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes intoaccount a variety of factors that are considered in makingcompensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and otherbusiness and organizational needs. Salary offers are determinedbased on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors. The anticipatedpay range is not a promise of a particular wage. Position Summary Information
Job Description Summary
The Legal Operations Manager ( LOM ) provides competentorganizational and legal services support to the Office of GeneralCounsel ( OGC ).This position operates with a high degree ofprofessionalism and understanding of how to engage with internaland external attorneys, as well as with administrative colleaguesat Chapman to support the General Counsel and legal team. The role requires exceptional organizational skills, attention todetail, prudent and independent judgment, and a commitment tomaintaining confidentiality and discretion. The role is responsiblefor assisting in the organization of the delivery of legal servicesand compliance initiatives and serving as an administrativeliaison, to help ensure the effective operation of OGC .An ability to handle a wide variety of administrative projects withminimal instruction is required. This position requires an abilityto work in a fast-paced environment, to identify appropriatecommunication paths, and then to communicate effectively andappropriately with office attorneys, outside counsel, andadministrators. The position reports to the University’s General Counsel, but mayalso report to other office counsel on individual tasks andprojects, as assigned by the General Counsel.
Responsibilities:
- Represents the Office of General Counsel with exemplaryprofessionalism and confidentiality, and warmth and respect forothers
- Manages calendaring of significant meetings for GeneralCounsel, in coordination with senior campus Executive
- AssistantsNetworks appropriately with EAs and other employees, in keepingwith confidentiality requirements, to help facilitate meetings andproject organization
- Carries out office management tasks, including processingexpense reimbursements for payment, ordering supplies, and managingmail
- Helps to administer the OGC Protocol for campus access to legalservices, as appropriate
- Processes engagement letters, organizes vendors for payment, reviews bills for compliance with billing guidelines, processesinvoices for legal services, and tracks the associated budget
- Identifies and proposes process improvements to enable theefficient delivery of services by the Office of General
- CounselUpdates and maintains Office of General Counsel website
- Administering the Organization of Legal Matters and
- Facilitating Related Production of Documents
- Tracks and organizes the administration of matters and relateddocuments.
Processes the administration of litigation and other legalmatters (e.g., creating files, assuring appropriate service ofprocess, assisting in reporting of matters to insurers, draftingand distributing Hold Orders after attorney approval, andcoordinating follow-up steps in line with attorney direction)
Creates and manages internal litigation calendar and trackscourt dockets
Assists attorneys in reviewing subpoenas and discoveryrequests, coordinates follow up with counsel to address scope asneeded, helps gather documents and reviews them to flag issues forattorney attention, and prepares drafts of custodian of recordsdeclarations
Assists in managing Intellectual Property-relatedadministration
Tracks and organizes documentation concerning visa applicationsupport by Office of the Provost and coordinates Office of GeneralCounsel’s approval of associated legal services
Creates first drafts of internal legal reports, in line withguidance and direction of General Counsel
Accompanies General Counsel to certain meetings to takeminutes/notes
Assists Office of General Counsel in executing complianceinitiatives by scheduling meetings, reviewing and summarizingrelevant documents, making task plans, tracking execution of tasks, and/or conducting peer benchmarking
Reviews and creates summaries of information, as assigned byGeneral Counsel, to inform legal advice and discussions
Tracks and summarizes key legal updates from outside counselnewsletters and other compliance sources for review by OGCMaintains contract templates
Convert “best practice” templates from legal sources into firstdraft Chapman versions for attorney review
Required Qualifications:
- Bachelor’s degree or equivalent combination of education andprofessional experience 5+ years previous experience supporting an executive leader ina fast-paced environment
- Minimum of 5+ years of experience working within a GeneralCounsel’s Office, law firm, or similar legal environment, withdemonstrated experience providing support to a senior leader orexecutive within the legal field.
- Advanced user of Microsoft Office and Adobe products
- Strong organizational skills, attention to detail and accuracy, and ability to manage multiple projects simultaneously andquickly
- Excellent written, verbal, and interpersonal communicationskills
- Ability to work effectively and independently under deadlinesand adapt to changing priorities while maintaining high-qualitystandards
- Interest and ability to learn new tasks, skills, and areas,
Also on the board Same function, level within a rung
Level
Manager
Salary
$120,000 per year
Location
Orange, CA
Occupation
Legal Secretaries and Administrative Assistants
Industry
Colleges, Universities, and Professional Schools
Posted
yesterday