Executive Assistant to Foundation Leadership

Responsibilities: Proactively manage busy calendars and schedules for multiple managers, including meeting prioritization and being mindful to accommodate individual scheduling preferences; Coordinate complex logistical arrangements for major events and meetings and take notes when necessary; Maintain organized physical and digital files, templates, trackers, records, and contacts Manage vendor contracts/contracting process for relevant projects; Prepare expense reports, documentation, and filings and coordinate travel arrangements; Manage and conduct ad hoc projects as needed on behalf of managers; Support the processing and approval of invoices and subscriptions for respective teams; Coordinate new hire orientation and onboarding activities with oversight by department leads, including drafting agendas, scheduling meetings, and managing all logistics to support a seamless onboarding experience. Provide scheduling support for the research team for meetings involving assigned executives, including both internal and external engagements, and coordinate onboarding activities and logistics for new research team hires Collaborate with and develop strong relationships with administrative staff and employees across the organization; Assist with visitors and serve as a back-up for the organization’s other administrative team members as needed.

Requirements: Minimum of 7 years of experience providing administrative and operational support to senior level executives or teams with demonstrated increases in responsibility over time. Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively. Bachelor's degree or equivalent work experience required. Advanced experience using Microsoft Office Suite products (Word, Excel, Power Point, and Outlook) required; experience with Airtable and Share Point a plus. Must have strong verbal and written communication skills. Possesses a friendly and professional demeanor, positive attitude, and willingness to partner with other team members. Interest in learning about and supporting the mission of the Foundation is desirable. Prior non-profit experience and exposure to monitoring and evaluation tools helpful. This is a hybrid role, with on-site presence required 3 days a week according to the team's schedule. We anticipate that the starting base salary range for this position will be $90,000-95,000, plus eligibility for an annual discretionary bonus. In addition, we offer an extensive benefits package to support our employees, including comprehensive health insurance, a substantial 401k match, paid time off, a hybrid work schedule and other flexible work policies. You can use Work Grades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your Linked In profile and that you start collecting your references early.