EMS Administrative Assistant

Job Location: HAMILTON, TX 76531

Essential Job Functions: Perform billing quality assurance reviews to ensure patient care reports and documentation are complete and accurate prior to billing submission Assist with coordination of medication ordering, receiving, inventory tracking, and related documentation Coordinate employee health processes including required screenings, immunization records, and compliance tracking Assist with onboarding of new employees including paperwork completion, orientation coordination, and system access requests Coordinate ordering and distribution of employee uniforms and related supplies Manage and track non-clinical complaints and assist with complaint follow-up documentation Review and manage employee timecards for accuracy and completeness prior to payroll processing Answer department phone calls, route calls appropriately, and take detailed messages Assist with collection and preparation of records related to subpoenas, legal requests, and documentation requests Coordinate student clinical scheduling and maintain communication with educational institutions Coordinate interviews for prospective employees including scheduling, applicant communication, and interview logistics Maintain organized filing systems and administrative records Assist leadership with special projects and other administrative duties as assigned Qualifications Minimum Qualifications High school diploma or GED required Must have previous EMS experience Associate degree preferred Previous administrative experience in healthcare, EMS, hospital, or public safety setting preferred Strong organizational and multitasking skills Proficient computer skills including Google programs Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information professionally Ability to work independently and prioritize tasks effectively