Proposal Production Specialist – Medicaid Focus

Position Overview: The Proposal Production Specialist (Medicaid Focus) plays a key role in producing high-quality, compliant, and visually consistent proposal submissions in response to state Medicaid RFPs. This is a contract position focused exclusively on the production side of proposal development, including formatting, assembly, quality assurance, and delivery. The specialist ensures that every document submitted meets Medicaid program requirements, agency instructions, and client branding standards. This role is ideal for a detail-oriented, deadline-driven professional who thrives in a fast-paced, high-volume proposal environment and understands the complexity and precision required for government healthcare and Medicaid bids.

Key Responsibilities: Document formatting and Desktop Publishing

• Format and prepare Medicaid RFP response documents using desktop publishing software, including Microsoft Word and Adobe InDesign, to produce cohesive, professional, and compliant submissions.
• Ensure strict adherence to proposal templates, Medicaid-specific RFP requirements, and agency formatting standards, including page limits, font sizes, section labels, and tables of contents.
• Integrate and adjust graphics, organizational charts, and tables illustrating Medicaid program models, workflows, and compliance frameworks.
• Create and maintain master pages, layout grids, and style rules to ensure a consistent look and feel across complex proposal volumes.
• Convert documents to the required submission format, typically PDF, while verifying that hyperlinks, bookmarks, and accessibility elements comply with state submission portals and electronic procurement systems, such as BidNet, eProcurement systems, and Grants.gov. Quality Assurance and Submission Logistics
• Conduct comprehensive quality assurance reviews of digital and printed materials to ensure every page meets RFP requirements and Medicaid program standards.
• Verify that all document components, including executive summaries, technical volumes, and appendices, are included and correctly labeled according to agency submission checklists.
• Coordinate the packaging, labeling, and physical delivery or courier submission of printed Medicaid proposals.
• Oversee electronic submissions, ensuring that files meet naming conventions, size limitations, and upload requirements for state or CMS submission portals.
• Maintain organized records of final versions, production logs, and submission confirmations. Required Skills and Qualifications
• Medicaid proposal experience is required.
• Understanding of Medicaid RFP structures, state submission requirements, and compliance-driven document production.
• Advanced proficiency in Microsoft Word and experience with Adobe InDesign or comparable desktop publishing software.
• Experience producing, formatting, assembling, and submitting complex government proposals.
• Exceptional attention to detail, with the ability to identify and correct minor formatting inconsistencies, pagination errors, and noncompliant visual elements.
• Strong time-management skills and the ability to prioritize multiple deadlines in a fast-paced environment.
• Commitment to maintaining a high standard of visual polish, accuracy, and consistency across all proposal volumes.
• Proven ability to troubleshoot document, printing, and formatting issues quickly under deadline pressure.