harvard universityEast Boston, MA
Faculty Coordinator (Psychology)
Faculty Coordinator (Psychology)
Faculty Coordinator (Psychology)
harvard universityEast Boston, MA
yesterday
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsAdministrative Services Managers
Colleges, Universities, and Professional SchoolsAdministration of Education ProgramsEducational Support Services
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In this role you provide administrative and operational support to faculty to enable teaching and research, acting as the primary contact for administrative matters. You will manage calendars, travel, and day-to-day needs for up to 10 faculty, and support events, procurement, and grant documentation. You work closely with cross-functional partners to keep labs and teaching activities running smoothly, in a hybrid campus environment. This is an opportunity to contribute to Harvard's academic mission through careful coordination and service. Compensation / Benefits Generous paid time off Medical, dental, and vision health insurance Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement
Responsibilities:
- Manage calendars, travel, expenses, and daily needs for up to 10 faculty members
- Prepare correspondence, reports, and meeting materials
- Provide primary administrative support for faculty activities (events, visitors, purchasing)
- Route faculty requests to functional partners and serve as main contact to shared service centers
- Support faculty teaching and research portfolios and events
- Provide administrative support to all lab members
- Assist with purchasing and vendor coordination
- Support proposal preparation and grant documentation
- Support lab onboarding and orientation
- Provide general administrative coverage including reception and event support
Key requirements:
- Minimum of five years of administrative or customer service experience
- Bachelor's degree preferred
- Strong organizational and time management skills
- Ability to manage multiple priorities with accuracy and attention to detail
- Professional written and verbal communication skills
- Discretion and sound judgment
- Ability to work independently and escalate issues appropriately
- Stakeholder coordination
- Ability to directly support multiple faculty with a customer-service orientation
- Familiarity with higher education, research administration, or academic operations preferred
- Ability to handle confidential information with discretion
- Ability to work across teams and with various projects and constituencies
- Strong skills in Word, Excel and PowerPointExperience with Canvas and Concur a plus
- Will require completion of internal financial, procurement, or research compliance training
- Professional communication
- Discretion and sound judgment
- Customer-service orientation
WordExcelPowerPoint
Also on the board Same function, level within a rung
Level
Senior
Location
East Boston, MA
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Colleges, Universities, and Professional Schools
Posted
yesterday