Event Coordinator

Responsibilities: Assist with planning and execution of upcoming conferences and meetings. Manage administrative meeting logistics, including: Prepare rooming lists, conference materials, travel chart and reports as required. Create confirmation letters and emails. Manage external vendors: research & present possible vendors, coordinate details. Communicate with members, staff, regarding event information. Develop and distribute event materials as required, including onsite materials from all pertinent departments/staff. Process payment for meeting related invoices. Manage and work with Concur for expense management.

Skills and Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work under tight deadlines and adapt to changes. Detail-oriented with strong problem-solving skills. Microsoft Office Suite (Intermediate to Advanced), Zoom/Virtual Meeting Platforms (Intermediate), Event Management Software (Cvent or similar preferred), Concur Software (expense management).Why Join the Team This is an opportunity to play a key role in producing some of the most inspiring and high-profile gatherings in the organization’s history. You’ll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.