Project Coordinator

Summary: Support the sales process for fragrance projects by coordinating administrative tasks, ensuring timely delivery of samples and documentation, and resolving issues throughout the project lifecycle.

Responsibilities: Coordinate and execute administrative functions such as entering projects, responding to client requests, updating briefs, and preparing sample requests for fragrance projects. Act as a liaison between account management and internal teams including evaluation, perfumery, sampling, application lab, customer service, regulatory, and marketing. Manage project flow to ensure seamless execution and effective communication between clients and internal personnel. Maintain and update all relevant project information, including adoptions, selling prices, and base updates in project management systems. Handle customer requests for regulatory documentation and ensure timely delivery. Oversee the sample desk, prioritize sample requests, and ensure efficient sample distribution. Schedule and attend project meetings, and occasionally deliver samples directly to clients within the county. Review and update weekly project status charts and occasionally provide front desk coverage as needed.

Qualifications: Proficiency in project management and regulatory systems such as Trifoil, Samtrak, WERCS, and Oracle preferred. Familiarity with industry regulations and processes is preferred. Strong ability to manage multiple projects simultaneously while maintaining high accuracy. Excellent communication and coordination skills across various departments. Outgoing and positive attitude.