Personal Assistant to Founder & CEO

Responsibilities: Manage & serve as the liaison across all departments to maintain & organize the CEO's calendar; schedule meetings, appointments, travel arrangements, etc. Ensure necessary briefs & documents have been provided for meetings & engagements Help with logistics for on-site photoshoots, events, etc. Monitor & reconcile expenses, maintaining meticulous records & adhering to budget guidelines Handle sensitive information with the utmost discretion & professionalism Requirements Previous experience as an Executive or Personal Assistant, in a role involving calendar coordination, planning, travel coordination, personal assistant responsibilities, etc. Previous experience as a personal assistant, supporting VIP or Celebrity is a plus Proficiency in calendar management tools & office software Exceptional organizational skills, with a keen eye for detail Excellent written & verbal communication skills Proactive & adaptable, with the ability to thrive in a fast-paced environment Flexibilityinworkhours, mustbeavailableweekends&eveningswithabilitytotraveloften Hybridonsiteingreater FloridaKeysarea(abletocommutefromMiami2xperweek) ProficiencywithAItools(Claude, ChatGPT, Gemini, etc) About Us tarteTM is the pioneer of high-performance naturalsTM & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarteTM is committed to sharing its passion for skinvigoratingTM ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide! But tarteTM doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your futureTM small business awards. In 2017, tarteTM founded heart to tarteTM, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest. Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance naturalTM ingredients? Do you love keeping up with the latest social media trends & creating content of your own? If so, we'd love to hear from you!