Project Manager - Meetings & Incentives - Key Accounts

Project Manager Responsibilities: Own multiple corporate meetings and incentive programs from initial planning through on-site execution and post-event reconciliation Serve as a primary client contact, managing expectations, timelines, deliverables, and ongoing program communication Manage detailed program logistics including hotel room blocks, attrition, food and beverage, BEOs, air and ground transportation, attendee manifests, and on-site operations Develop and maintain project plans, timelines, program specifications, run-of-show documents, and client communications Source and manage hotels, venues, DMCs, transportation providers, production partners, and other third-party vendors Develop, track, and reconcile program budgets, invoices, vendor payments, and final financial reporting Manage multiple programs and competing deadlines simultaneously while maintaining accuracy and a high level of client service Travel approximately 40% for site visits, program execution, and client events

Core Competencies: Strong end-to-end project ownership with the ability to operate independently Exceptional client communication, organization, and attention to detail Strong financial acumen with hands-on budget development and reconciliation experience Ability to anticipate challenges, solve problems quickly, and remain composed during live programs Comfortable managing multiple complex programs at different stages of planning Collaborative, proactive, and accountable working style Proficiency with Microsoft Office and experience with event and project management technology such as Cvent, Monday.com, and Slack

Project Manager Qualifications: Minimum 5 years of hands-on corporate meetings and incentive program management experience Demonstrated experience personally managing programs from initial planning through final reconciliation Strong experience with hotel room blocks, travel and transportation logistics, F&B/BEO management, vendor sourcing, and on-site execution Experience managing multiple concurrent client programs Corporate meetings, incentive travel, sales meetings, executive programs, or similar high-touch event experience strongly preferred Agency, meetings management, or comparable multi-client environment experience strongly preferredCMP certification preferred Fully remote position with approximately 40% travel