Legal Administrative Assistant

Key Responsibilities: Maintain attorney calendars daily, including client meetings, board meetings, matter deadlines, etc. Manage and monitor attorney inbox daily, ensuring timely responses to clients, task completion, and deadline visibility. Audit attorneys' daily time entries to ensure they are complete, accurate, and assigned to the correct matter before submission. Retain and organize receipts for any purchases made on the firm credit card. Maintain client files and documents in SharePoint, ensuring they are correctly organized, accurately named, and compliant with firm file-naming standards. Meet weekly with attorneys to discuss deliverables due for the week. Prepare case summaries on a bi-weekly basis. Ensure the attorney intake process is followed end to end. Track attorney CLE credits and confirm annual completion.

Qualifications: Prior administrative or legal assistant experience (1–3 years preferred), ideally in a law firm or professional services environment. Experience managing multiple inboxes. (3 for this role) High Proficiency with Outlook, Clio, SharePoint. A proactive, anticipatory work style—comfortable taking ownership and following through without close supervision. Exceptional organization, time management, and attention to detail. Strong written and verbal communication skills. Compensation $25 - 30/hour, depending on experience. Benefits & Schedule Full-time, 40 hours per week, on-site in Scottsdale, AZ. Some work outside regular business hours with opportunity for overtime. health dental and vision insurance paid time of f 401(k) with employer matching professional development opportunities Annual birthday gift Lululemon swag every 6-months fully stocked lunch snack and drink options