Payroll Specialist

Position Overview: The Payroll Specialist will manage all aspects of payroll administration, time tracking, tax compliance, and payroll-related benefits reporting. This is a hands-on, high-ownership role suited for someone who thrives in a dynamic environment and possesses deep knowledge of payroll regulations. Requirement: Must have 3–5 years of recent dedicated experience in multi-state payroll processing.

Key Responsibilities: Payroll Processing & Administration Execute end-to-end payroll processing for all hourly, salaried, and partner track employees. Conduct comprehensive audits of payroll registers, earnings, deductions, and tax withholdings prior to final submission. Manage time and attendance entry systems, tracking overtime, leaves, and paid time off (PTO) accruals. Tax & Compliance Maintain deep knowledge of Federal, New York State, and local laws governing payroll practices. Ensure regulatory compliance regarding worker classification, overtime exemptions, and statutory benefits. Oversee year-end reporting, including the reconciliation, verification, and distribution of W-2 forms. Systems & Record Keeping Maintain accurate data and absolute data integrity within the primary payroll/HRIS platform. Generate payroll reports, general ledger (GL) exports, and custom spreadsheets for leadership and finance teams. Secure payroll records and confidential employee files in alignment with privacy laws and firm policies. Employee Support & Collaboration Serve as the primary contact for employee questions regarding paychecks, deductions, withholding changes, and direct deposit. Partner with finance and HR teams to reconcile payroll data with benefits deductions, retirement contributions, and insurance premiums.

Experience: 3–5 years of direct payroll processing experience; law firm or professional services experience preferred.

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).

Software Skills: Proven experience running payroll via Paychex, ADP, or a similar platform. High proficiency in Microsoft Excel (VLOOKUPs, pivot tables) is required. Compliance Knowledge: Strong working knowledge of Federal, NY State, and multi-state wage and hour laws. Core Traits: Exceptional attention to detail, strict adherence to confidentiality, and strong analytical skills.

Benefits: 401(k) and 401(k) matching Health, Dental, and Vision insurance Life insurance Paid time off (PTO)