israel policy forumNew York, NY
Director of Operations
$110,000 - $125,000 per year
Apply (opens in a new tab)Director of Operations
Director of Operations
israel policy forumNew York, NY
today
$110,000 - $125,000 per year
General and Operations ManagersSocial and Community Service ManagersAdministrative Services Managers
Apply for this role (opens in a new tab)Director of Operations Israel Policy ForumNew York, NY
Salary: $110,000–$125,000 Background
The Organization Israel Policy Forum is a nonpartisan U.S. organization that advances policy ideas and educatescommunity leaders to support effective U.S. engagement on the Israeli-Palestinian conflict. We work tostrengthen U.S. policy and cultivate an informed community of leaders committed to a viable resolutionof the conflict that ensures Israel's security as a Jewish and democratic state, provides for Palestiniannational aspirations, bolsters U.S.-Israel relations, and enhances regional security, stability, andcooperation. Israel Policy Forum is uniquely positioned in both the policy and Jewish communities, producingrigorous policy analysis trusted by U.S. decision-makers across the political spectrum, and conveningprograms that equip community, civic, and policy leaders to elevate the quality of discourse on U.S.policy toward Israel and the Israeli-Palestinian conflict.
The Position:
Israel Policy Forum seeks a Director of Operations to serve as a senior, hands-on member of itsoperations team. Reporting to the Chief Operating Officer (COO), the Director will own budgeting andfinancial coordination and lead operational functions and projects that support the organization'seffectiveness. This is a strong fit for an experienced nonprofit operations generalist who combines financialmanagement skills with broad operational experience, sound judgment, and a service-orientedapproach. The Director will work closely with colleagues across the organization, vendors, and anoutsourced bookkeeper. This is not a technical accounting or controller role. The ideal candidate will becomfortable moving between financial analysis, operational problem-solving, and hands-onadministrative work. Budgeting and financial coordination are ongoing responsibilities of this role. Alongside this coreportfolio, the Director will lead operational projects and respond to needs that evolve throughout theyear and as organizational priorities change. Responsibilities include coordinating the annual audit, managing payment and expense workflows, improving systems, and carrying out both complex projectsand routine administrative tasks. Candidates should bring substantial experience managing a broad nonprofit operations portfolio, including direct responsibility for budgeting and audit coordination. They should be able to takeownership after learning IPF's systems and priorities, anticipate needs, and carry work through tocompletion with limited day-to-day direction.
Role Overview:
- Budgeting and Financial Coordination (25%)Lead the annual budgeting process with the COO and departmentleaders, including the calendar, templates, department
- Operational Budgeting anddiscussions, and consolidation of a proposed budget for COOPriorities and Financialreview. Prepare forecasts and budget-to-actual reporting Special Projects Coordinationthroughout the year. 25% 25%Partner with department leaders to track spending, investigate
- Financialvariances, answer budget-related questions, and provide practical Operations and
- AdministrationSystemsguidance on expense coding, approvals, and budget and Audit
Managementmanagement. Coordination 25%25%Coordinate financial administration for programs, events, retreats, and convenings, including budget tracking, expense coding, vendor payments, and post-event financial reconciliation.
Track expenses associated with restricted gifts, grants, and designated projects in partnership withthe COO, development team, and external accounting support.
Review financial results, identify variances or recurring issues, and recommend actions to the COO.Prepare draft financial reports, presentations, and explanations for management and boardcommittee review.
Financial Administration and Audit Coordination (25%)Manage and personally carry out accounts payable processes, including contacting vendors tocollect invoices, W-9s, receipts, payment information, and required approvals; prepare paymentsand liaise with external accounting support. Follow IPF's procedures for separate paymentpreparation and authorization.
Review and code expenses in QuickBooks Online, ensuring appropriate allocation acrossdepartments, programs, grants, projects, and events; coordinate entries and corrections with theoutsourced bookkeeper and complete entries directly as needed.
Manage the organization's credit card expense documentation process, including staff follow-up, receipt collection, and resolution of missing or unclear expenses.
Serve as the primary staff resource for expense reimbursements, invoice submissions, paymentstatus inquiries, credit card documentation, and expense coding questions.
Prepare invoices for speaking engagements, partnerships, reimbursements, and otherorganizational activities as needed.
Process contributions and other payments received through the organization's virtual mailbox, maintain supporting documentation, and coordinate deposits with the COO and development team.
Manage coordination with the outsourced bookkeeper for month-end and year-end reporting, including providing documentation, resolving missing information, and reviewing reports. Thebookkeeper retains responsibility for contracted bookkeeping and reconciliation services.
Lead the annual audit and Form 990 preparation calendar, coordinate requests among staff andexternal professionals, gather supporting information, and conduct an initial management review ofdrafts. Bring questions and proposed corrections to the COO and preparers for review andresolution.
Role Overview:
(Cont.)Operations and Systems Management (25%)Manage assigned vendor relationships, contracts, renewals, and operational deadlines; obtainproposals, follow up on service issues, and prepare recommendations for COO approval.
Resource:
Lead improvements to finance and operations workflows, templates, checklists, documentation, and Developmentstaff-facing resources; implement changes and help colleagues use them consistently. 25%Develop and maintain standardized budget templates and tracking tools for programs, events, anddepartments. Ensure financial and operational records are complete, organized, and readily accessible forbudgeting, audits, reporting, and internal review. Identify process inefficiencies and implement practical improvements that reduce recurringadministrative work, strengthen controls, and improve coordination across the organization. Prepare supporting documentation and expense summaries for restricted fund tracking, grantreporting, and other organizational needs. Operational Priorities and Special Projects (25%)Lead operational and administrative initiatives assigned by the COO in response to evolvingorganizational priorities. Adjust plans and day-to-day work as needs change while maintainingongoing responsibility for budgeting and financial coordination. Manage time-sensitive projects across finance, operations, and administration, working withcolleagues to define deliverables, establish timelines, and carry work through to completion. Personally execute administrative tasks as needed. Contribute to emerging operational needs and special projects, bringing flexibility, sound judgment, and reliable follow-through. Keep the COO informed of progress, competing demands, anddecisions requiring approval. Desired Knowledge, Skills, and Abilities7 or more years of progressively responsible experience in nonprofit operations, with directownership of budgeting and audit coordination and meaningful experience across other operationalfunctions. Candidates with equivalent demonstrated experience are encouraged to apply. A track record of managing varied operational responsibilities in a small or midsize organization andsuccessfully adapting to changing organizational needs. Demonstrated ability to manage budgets, update forecasts, interpret financial reports, and explainresults to non-finance colleagues; experience with restricted funding and grant budgets. Comfortpersonally handling invoices, W-9s, receipts, reimbursements, and vendor payments. Experience coordinating with external accountants, bookkeepers, and auditors, and managingvendor relationships. Familiarity with nonprofit financial statements and the Form 990 preparationprocess; a CPA credential is not required. Strong Excel or Google Sheets skills and experience with QuickBooks Online or a comparablefinancial system. Familiarity with tools such as BILL/Divvy, Salesforce, Todoist, Microsoft Office, Google Suite, or similar platforms is helpful. Ability to help non-finance staff understand budgets, expenses, payment procedures, andoperational workflows in a clear and supportive way. Strong organizational skills, follow-through, attention to detail, and time management, with theability to manage multiple workflows, deadlines, and requests across departments. Demonstrated ability to develop, implement, document, and improve operational systems, workflows, templates, and processes. Demonstrated ability and willingness to combine independent leadership of complex work withhands-on administrative execution, and to adapt to changing operational priorities whilemaintaining core responsibilities. Strong judgment, professionalism, and discretion, including comfort handling confidential financial, personnel, vendor, and organizational information. Excellent written, verbal, and interpersonal communication skills, with a collaborative, service-oriented approach and the ability to explain operational or financial information clearly. Resourceful, proactive, and comfortable working in a small team that requires flexibility andpractical problem-solving. Able to resolve routine issues independently, collaborate effectivelyacross departments, and recognize when COO or specialist input is needed. Commitment to Israel Policy Forum's mission, vision, and values.
Compensation and Benefits:
The annual salary range is $110,000–$125,000, commensurate with relevant experience, demonstratedcapabilities, and internal equity. Placement within the range will reflect the candidate's experienceindependently leading the functions described above. Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sickleave, Jewish and secular holidays), medical, dental, vision, matching 401(k), HRA, FSA, commuterbenefits, 12 weeks of fully paid parental leave, and an annual professional development stipend.
Work Environment:
- Israel Policy Forum is based in New York, NY, and has an office in Washington, DC. New York and
- Washington, DC staff work in person one to three days per week.
- Timeline and Next StepsIf you are interested in this position, please click here to submit a resume and cover letter. Allapplicants will receive an email confirming receipt of their application.
- We encourage candidates of all backgrounds to apply even if you do not meet all of the qualificationsoutlined above. If you are selected to move forward for an initial screening call, we expect you to hearfrom us by November.
Recruitment Fraud Notice: DRG is the exclusive partner for this search. Legitimate communications will come directlyfrom DRG using @drgconsulting.com email addresses or their LinkedIn profiles. If you are unsure whether acommunication is authentic, please contact the consultant(s) listed in this posting.
Sterling Nelson Nina Cogan:
Consultant Consultantsnelson@drgconsulting.com ncogan@drgconsulting.comSubmit an application
Also on the board Same function, level within a rung
Level
Manager
Salary
$110,000 - $125,000 per year
Location
New York, NY
Occupation
General and Operations Managers
Industry
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