Executive Assistant & Office Assistant

Position: Executive Assistant & Office Assistant

Location: Midtown Manhattan (Madison Avenue & 57th Street)

Schedule: Monday–Friday, 8:30 AM–6:00 PM (fully onsite)

Compensation: $100,000–$120,000 base salary + discretionary bonus

Responsibilities Include: Provide comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, and ad hoc projects. Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries. Prepare and process expense reports through Concur, including receipt collection and expense allocations. Maintain executive contacts in Outlook and the firm's CRM system. Anticipate executive needs, proactively manage competing priorities, and identify potential scheduling or logistical conflicts. Maintain regular communication with executives and the broader administrative team to ensure seamless coverage. Assist with office management and daily operations, including conference room scheduling, meeting setup, and breakdown. Coordinate catering and meal arrangements, office events, and special projects. Assist with office supply and kitchen inventory, ordering, and general office upkeep. Support administrative team coverage, employee onboarding, and the development of office procedures and operational policies.

Ideal Candidate: Bachelor's degree required.3–5 years of professional experience, ideally in an Executive Assistant or administrative capacity within financial services. Experience supporting senior-level executives in a fast-paced corporate environment. Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Exceptional organizational skills, attention to detail, and follow-through. Strong judgment and discretion when handling confidential business and personal information. Proactive, resourceful, and able to anticipate needs while managing competing priorities. Collaborative team player who enjoys balancing executive support with hands-on office operations. Excellent communication and interpersonal skills, with the ability to interact confidently with senior executives and external stakeholders.