Recruiting Assistant

Responsibilities: Coordinate the new hire onboarding process, including preparing necessary documentation, organizing orientation materials, and ensuring a smooth transition for incoming employees. Arrange onboarding and training schedules, and lead in-person orientation sessions for new hires in the Rochester office. Monitor onboarding milestones, maintain accurate records and checklists, and proactively address outstanding requirements. Coordinate employee retention check-ins and assist with tracking feedback and follow-up activities. Assist with employment eligibility verification, including I-9 documentation, compliance tracking, and internal audit preparation. Identify opportunities to streamline and strengthen onboarding procedures, orientation programs, and the overall new hire experience. Develop collaborative relationships with HR colleagues, hiring managers, employees, applicants, and external recruiting partners. Provide administrative and operational support throughout the recruitment lifecycle, including posting open positions, reviewing applications, conducting initial candidate screenings, coordinating interviews, and facilitating reference and background checks. Ensure recruiting records and candidate information are accurately maintained within the applicant tracking system, while assisting with job description revisions and internal approval processes. Contribute to compensation research, market benchmarking, and the identification of new candidate sourcing channels and recruitment strategies. Participate in additional HR initiatives, process improvements, and departmental projects as business needs evolve.