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Executive Assistant

Executive Assistant

confidential asset management organizationNew York, NY

2 days ago

$125,000

Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveLegal Secretaries and Administrative Assistants
Portfolio Management and Investment AdviceExecutive Search ServicesMiscellaneous Financial Investment Activities
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Executive Assistant to the CEO
Company: Confidential Asset Management Firm Location: Midtown Manhattan, New York, NY Compensation: $125,000
About Us: We are a well-established asset management firm based in Midtown Manhattan. Our firm's identity is being kept confidential at this stage of the search.
Position Summary: We are seeking an experienced Executive Assistant to support our CEO's business and personal calendar and administrative needs. The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment.
Key Responsibilities:
  • Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-upArrange domestic and international travel, understanding both business agenda and personal preferences, including restaurant and business entertainment suggestions and reservations
  • Prepare monthly expense reports, identifying and resolving discrepancies
  • Proactively check in with the CEO and broader internal support team
  • Screen communications — reading, researching, collecting, prioritizing, and routing correspondence with professionalism
  • Maintain accurate contact information in Outlook and the CRM database
  • Maintain strict confidentiality regarding CEO, client, and company information
  • Support personal and special projects as directed
Qualifications:
  • 5+ years of Executive or Personal Assistant experience, preferably in Financial Services or Professional Services (consulting, law, advisory, etc.)Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Highly organized with strong attention to detail and accuracy
  • Exceptional verbal and written communication skills
  • Proactive and self-motivated; able to anticipate the needs of others
  • Skilled at juggling multiple assignments and prioritizing with a sense of urgency
  • Comfortable managing competing demands, change, delays, or unexpected events
  • Able to follow established processes while identifying opportunities for improvement
  • Self-starter who works well independently and collaboratively across teams
  • Positive, enthusiastic approach to work
  • High degree of professionalism; performs well under pressure
  • Punctual and 100% dependable
  • Resourceful, with the ability to anticipate problems and develop calm, efficient solutions
  • Trustworthy, with discretion in handling confidential and sensitive information
  • Respectful, dependable, and ethical; upholds firm values
  • Excellent professional references

Also on the board Same function, level within a rung

Level

Senior

Salary

$125,000

Location

New York, NY

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Portfolio Management and Investment Advice

Posted

2 days ago

Apply for this role →