Executive Assistant to Chief Executive Officer

Location: Hybrid

Travel: Occasional travel to California approximately every other month

About the Role: We are seeking an experienced, highly organized, and proactive Executive Assistant to support the CEO of a growing AI company. This role requires a detail-oriented professional who can manage executive priorities, oversee contract administration, and handle day-to-day administrative responsibilities with discretion and efficiency. The ideal candidate has extensive experience supporting C-suite executives, excels at anticipating needs, and can thrive in a fast-paced, evolving business environment.

Key Responsibilities: Manage the CEO’s calendar, meetings, appointments, and scheduling priorities. Coordinate correspondence, meeting logistics, and follow-up on key action items. Manage contracts and agreements using DocuSign, including routing documents for signatures, tracking outstanding agreements, and ensuring timely completion. Maintain organized contract records, monitor renewal dates and deadlines, and ensure executed documents are properly stored. Coordinate with internal teams, external partners, and legal counsel regarding contract status and documentation. Arrange business travel, accommodations, itineraries, and expense reporting. Handle confidential information and provide general administrative and project support as needed.

Qualifications: Minimum of 7 years of experience supporting C-suite executives, ideally a CEO or founder. Hands-on experience with DocuSign and contract administration. Strong calendar management, organizational, and multitasking skills. Exceptional attention to detail, communication skills, and professional judgment. Ability to manage competing priorities independently while maintaining confidentiality. Proficiency in Microsoft Office and/or Google Workspace. Demonstrated employment stability and a consistent track record of professional commitment. Flexibility to work in a hybrid environment and travel to California approximately every other month.

Ideal Candidate: The successful candidate is dependable, resourceful, and solutions-oriented, with the ability to anticipate the CEO’s needs and keep business operations organized and on track. They take ownership of responsibilities, follow through consistently, and are interested in building a long-term partnership within a growing AI company.