Office Manager / Executive Assistant / Receptionist

Summary: A growing real estate investment firm focused on acquiring and operating light-industrial properties across Florida and the Southeast is seeking an organized, personable, and proactive Office Coordinator / Executive Assistant / Receptionist to help keep the office running smoothly and provide administrative support to leadership. This position combines front desk responsibilities with office management and executive assistance, making it a great opportunity for someone who enjoys variety, takes ownership, and wants to contribute to a growing firm.

Responsibilities: Welcome visitors, manage incoming calls, and serve as a professional first point of contact. Support leadership with calendar management, scheduling, correspondence, and administrative tasks. Coordinate meetings, prepare conference rooms, and arrange catering and meeting materials. Assist with travel arrangements, itineraries, and expense reports as needed. Oversee office supplies, deliveries, mail, and coordination with office vendors and service providers. Maintain an organized, welcoming office and help address day-to-day operational needs. Assist with document preparation, filing, scanning, data entry, and basic spreadsheets. Support onboarding logistics, team events, and special projects. Communicate with tenants, vendors, business partners, and colleagues professionally. Handle confidential information with discretion and sound judgment.

Qualifications: Prior experience in reception, office administration, office management, or executive assistance. Strong organizational skills, attention to detail, and the ability to manage multiple priorities. Excellent communication skills and a friendly, professional demeanor. Proficiency with Microsoft Outlook, Word, and Excel. A dependable, proactive approach and willingness to take initiative. Comfort supporting leadership and handling sensitive information. Ability to work full-time, in-office in Aventura, FL.Experience in real estate, financial services, or a professional office setting is a plus. High school diploma or equivalent required. Spanish language skills are a plus, but not required.