Accounts Receivable Specialist

Key Responsibilities: Cash Application & Deposit Processing Search for and identify customer payments to ensure timely and accurate application to accounts. Process and deposit checks received from clients. Monitor and maintain AR mailboxes and payment-related correspondence. Research unidentified or unapplied cash and coordinate resolution with internal teams and clients. Ensure cash is properly applied and account balances remain accurate. Billing Process full-time (FT) placement billing accurately and timely. Prepare and process timecard-based billing. Prepare and process flat-rate and fixed-fee billing. Review billing information for accuracy prior to invoice submission. Identify billing discrepancies and coordinate corrections with the appropriate internal departments. Process high-volume customer billing, including approximately 400 invoices through Ariba at month-end. Credits & Debits Execute approved credits and debits in Great Plains (GP).Review supporting documentation and approvals before processing adjustments. Ensure credits and debits are properly coded and applied to the appropriate customer accounts. Research discrepancies and coordinate resolution when adjustments are required. Intercompany Transfers Coordinate and request intercompany transfers between entities. Prepare supporting documentation for intercompany transactions. Follow established approval and accounting procedures for transfers. Monitor transfers through completion and ensure transactions are properly reflected in the applicable accounts. Term Sync & Collections Support Send and monitor Term Sync reminders and related customer communications. Maintain accurate documentation of customer follow-up. Assist with collection-related activities and account research as needed. Escalate billing or payment issues that may impact collections. Customer Portals & Administrative Support Complete billing and administrative deliverables through customer/vendor portals, including: Coupa Ariba Other customer-specific billing portals Upload invoices, supporting documentation, and required billing information. Monitor portal submissions for errors, rejections, or missing information and resolve issues promptly. Maintain accurate records of portal submissions and invoice status. Work closely with AR, Billing, VMS, Operations, and other internal teams to resolve portal and invoicing issues. Month-

End Responsibilities: Support month-end billing and cash application activities. Complete high-volume customer portal invoicing within established deadlines. Process approximately 400 Ariba invoices during month-end. Review outstanding billing items and identify invoices requiring correction or additional documentation. Communicate outstanding issues and potential month-end impacts to management.

Required Skills & Qualifications: 2+ years of Accounts Receivable, Billing, Cash Applications, or related accounting experience. Strong understanding of AR and billing processes. Experience with high-volume invoice processing. Experience with customer/vendor portals such as Coupa and Ariba preferred. Experience with Microsoft Dynamics GP/Great Plains or a similar accounting system preferred. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to prioritize multiple deadlines in a fast-paced environment. Strong written and verbal communication skills. Ability to research discrepancies and resolve issues independently. Strong Excel and Microsoft Office skills. Ability to maintain confidentiality and handle financial information appropriately.

Core Competencies: Accuracy & Attention to Detail Organization & Time Management Accountability & Ownership Problem Solving Analytical Thinking Communication Prioritization Deadline Management Customer Service Team Collaboration Success Measures Success in this position will be measured by: Accurate and timely billing. Timely completion of month-end invoicing. Accurate processing of credits, debits, and intercompany transfers. Timely cash processing and deposit activity. Reduction of billing errors and portal rejections. Timely completion of customer portal requirements. Accurate maintenance of AR records. Consistent adherence to established AR policies, procedures, and internal controls.