Academic programs travels info and itinerary management
Academic programs travels info and itinerary management
west virginia state universitySan Jose, CA
today
Travel AgentsMeeting, Convention, and Event PlannersExecutive Secretaries and Executive Administrative Assistants
Colleges, Universities, and Professional SchoolsTour OperatorsAll Other Miscellaneous Schools and Instruction
Apply for this role →Role Description:
The Academic Programs Travel Info and Itinerary Management role is a full-time, on-site position located in Nitro, WV. This role is responsible for coordinating travel logistics for academic programs, including booking transportation and accommodations, organizing itineraries, and maintaining accurate travel records for students, faculty, and staff. The position supports academic departments by managing travel-related documentation, ensuring compliance with university policies and budget guidelines, and serving as a point of contact for travel inquiries. Daily tasks include updating schedules, communicating travel details to stakeholders, troubleshooting issues during trips, and collaborating with internal offices and external vendors to ensure smooth travel experiences. The role also involves preparing reports, reconciling travel expenses, and contributing to continuous improvement of travel processes and procedures.
Qualifications:
Demonstrated organizational and planning skills, including experience managing schedules, itineraries, and multiple concurrent projects. Strong administrative and documentation abilities, with attention to detail in recordkeeping, policy compliance, and expense tracking. Effective communication and interpersonal skills to work collaboratively with students, faculty, staff, and external vendors. Proficiency with office productivity tools and platforms (e.g., word processing, spreadsheets, email, calendar systems; travel booking tools a plus).Ability to analyze information, solve problems, and respond quickly to changes in travel plans or program needs. Customer-service orientation and professionalism in representing the university during all travel-related interactions. Experience in higher education, program coordination, or travel management is preferred. Associate or bachelor’s degree in business administration, communications, hospitality, or a related field, or equivalent combination of education and experience.
Also on the board Same function, level within a rung
Level
Mid
Location
San Jose, CA
Occupation
Travel Agents
Industry
Colleges, Universities, and Professional Schools
Posted
today