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Junior IT Project Coordinator

Junior IT Project Coordinator

vacoTempe, AZ

3 days ago

$30 per hour

Project Management SpecialistsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveInformation Technology Project Managers
Custom Computer Programming ServicesTemporary Help ServicesAdministrative Management and General Management Consulting Services
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Junior It Project Coordinator Tempe, AZ, US On-site Vaco $USD 25 - 30 Contractor Vaco is partnering with an Arizona-based technology organization to hire a Project Coordinator supporting a data leadership team. This is a junior-level project support role ideal for someone who is highly organized, proactive, polished in communication, and comfortable helping keep a busy team moving. This role is less about formal project ownership and more about operational coordination: tracking timelines, organizing follow-ups, preparing polished PowerPoint and Excel materials, maintaining project documentation, supporting light calendar coordination, and helping the team stay aligned. The right person will be detail-oriented, resourceful, and comfortable working in a fast-moving environment where priorities can shift. The role requires onsite presence Monday through Thursday in Tempe.
What You'll Be Doing:
  • Support project tracking, task management, timelines, and follow-up items for the Data team
  • Prepare polished PowerPoint decks, Excel trackers, and leadership-facing documents
  • Track project action items, owners, deadlines, and status updates to help keep work moving
  • Support light calendar coordination, meeting scheduling, and agenda preparation
  • Take meeting notes and summarize decisions, next steps, and open items
  • Help manage project time tracking, timesheets, and basic budget tracking
  • Assist with financial tracking and reporting, including awareness of CAPEX versus OPEX spend
  • Maintain org charts, team documentation, project lists, and internal reference materials
  • Help plan and coordinate team activities, meetings, and internal events
  • Communicate clearly with team members and stakeholders to ensure priorities and expectations are understood
  • Provide general administrative and coordination support to technology leadership as needed
  • Required Experience2 or more years of experience in project coordination, project administration, executive support, team coordination, or a similar role
  • Strong PowerPoint skills with the ability to create polished, professional presentation materials
  • Strong Excel skills for tracking, organizing, and summarizing project or financial information
  • Experience tracking tasks, deadlines, meeting notes, and project follow-ups
  • Strong written and verbal communication skills
  • High attention to detail and ability to manage multiple priorities at once
  • Comfort working in a fast-paced team environment with evolving needs
  • Ability to stay organized, follow through, and keep others on track without needing heavy direction
Nice to Have:
  • Experience supporting technology, data, analytics, or software teams
  • Familiarity with Jira, Confluence, Smartsheet, or similar project tracking tools
  • Exposure to budget tracking, timesheet management, invoicing, or financial reporting
  • Basic understanding of CAPEX and OPEXExperience supporting project releases or technology delivery cycles
  • CompensationContract role paying up to $30 per hour
Possibility for extension or conversionW2 employment through Vaco with benefits available, including medical, dental, vision, and 401(k).If you are an organized, detail-driven coordinator who enjoys creating polished materials, tracking the moving pieces, and helping a busy technology team stay on top of priorities, we would welcome the opportunity to connect.

Also on the board Same function, level within a rung

Level

Mid

Salary

$30 per hour

Location

Tempe, AZ

Occupation

Project Management Specialists

Industry

Custom Computer Programming Services

Posted

3 days ago

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