university of texas at austin staffAustin, TX
Research Development Administrative Associate, Office of the Vice President for Research
$48,000
Apply (opens in a new tab)Research Development Administrative Associate, Office of the Vice President for Research
Research Development Administrative Associate, Office of the Vice President for Research
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All Other
Colleges, Universities, and Professional SchoolsResearch and Development in the Physical, Engineering, and Life SciencesAdministration of Education Programs
Apply for this role (opens in a new tab)Research Development Administrative Associate, Office of the Vice President for Research The mission of the Office of the Vice President for Research (OVPR) is to foster the expansion of the scale, quality, and impact of scholarly endeavors at UT Austin. We are committed to building capacity, promoting interdisciplinary collaboration, and lowering the barriers and burden involved in scientific and creative inquiry through the development of an investigator-focused infrastructure that supports the needs of UT Austin's research enterprise. UT Austin offers a competitive benefits package that includes:100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose As a member of the Office of the Vice President for Research, Research Development team, reporting to the Research Development Executive Assistant (EA), provides administrative support to the Research Development (RD) team.
Responsibilities: Research Development Reception:
- Manage coverage of Research Development reception area, greet visitors with a friendly and professional demeanor.
- Ensure office supply inventories and general condition of office is maintained.
- Place administrative orders (office supplies, catering, refreshment vendor, water vendor and toner for copiers).Execute routine housekeeping tasks, including kitchen clean-up, dusting furniture and equipment, occasional vacuuming, emptying bins, refilling paper in copiers, etc.
- Acts as point of contact for Facilities on behalf of Research Development, for any issues within the suite or building.
- Deliver, pick-up, and distribute internal mail and packages for the RD office.
- Administrative Support:
- Manage and hire all Research Development Student Associates.
- Supervise student worker schedules, tasks, and timesheet submission.
- Serve as backup scheduling and calendar support to Deputy VPR.Manage the Research Development inventory year-round and complete annual inventory process.
- Maintain a current list of all Research Development owned equipment (computers and peripherals) and staff technology assignments.
- Communications & Engagements:
- Assist the Research Development Executive Assistant in organizing the monthly RD - All Portfolio meeting.
- Manage Research Development conference room calendars and act as point of contact for conference room technology.
- Prepare and serve refreshments for meetings when requested.
- Support RD guests with parking and parking passes.
- Assist Research Development Executive Assistant with planning and executing team building and team culture activities.
- Manage various Research Development email inboxes and forward emails as appropriate ensuring excellent customer service.
- Responsible for collecting content, preparing, and disseminating the monthly Research Development Newsletter.
- Serve as backup to RD Executive Assistant in supporting internal RD team meetings, including creating meeting agendas, adding operational updates, taking notes during meetings, and sending action item recaps following meetings.
- Financial Administration:
- Manage monthly ProCard reconciliation, including collective and reviewing supporting receipts, resolving discrepancies, and ensuring transactions are properly documented and reconciled. Process eShip Global vouchers
Other Duties:
Assist with various Research Development projects and contribute to the overall success of the OVPR Research Development portfolio by performing other duties as assigned.
Required Qualifications:
High school Diploma or GED and 5 years' administrative experience.
Demonstrated proficiency with Zoom and Microsoft Office software tools: Excel, PowerPoint, Word, Outlook, and Teams.
Impeccable attention to detail, with a commitment to being organized and managing logistics.
Effective communication, with excellent and respectful oral, written, and interpersonal skills.
Dependable with active listening skills to provide positive customer service experience.
Punctual.
Quick learner.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications:
Experience with advanced administrative functions.
At least one year of experience in higher education.
Demonstrated experience in taking initiative and seeking solutions within boundaries of the role, including understanding when to rely on independent judgment and when to collaborate in decision making.
Working knowledge of UT's policies, procedures, and systems. Demonstrated abilities in strong problem-solving skills and execution.
Willingness to learn other technologies as necessary.
Experience with Microsoft SharePoint platform.
Prior project management experience.
Prior supervisory experience.
Salary Range$48,000 + depending on qualifications
Working Conditions:
Standard office conditions.
Repetitive use of keyboard.
Manual dexterity.
Required Materials:
Resume3 work references with their contact information; at least one reference should be from a supervisor Letter of interest
Also on the board Same function, level within a rung
Level
Mid
Salary
$48,000
Location
Austin, TX
Occupation
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Industry
Colleges, Universities, and Professional Schools
Posted
yesterday