ascend talent solutionsWhite Plains, NY
Lease Administrator
Lease Administrator
Lease Administrator
ascend talent solutionsWhite Plains, NY
2 days ago
Property, Real Estate, and Community Association ManagersAdministrative Services ManagersAccountants and Auditors
Lessors of Other Real Estate PropertyLessors of Nonresidential BuildingsLessors of Residential Buildings and Dwellings
Apply for this role (opens in a new tab)Primary Function Responsible for entering, monitoring, and reporting lease related information and manage Accounts Receivable process.
Primary Responsibilities:
- Enter, monitor, and report lease related information
- Abstract, interpret, and analyze information on leases, amendments, assignments, and other legal documents in accordance with departmental procedures
- Oversee the work of 3rd Party service providers, including review of lease abstracts, floor plans and addressing inquiries
- Process monthly billing and execute rent up, rent roll and manual billing processes, including overage rent
- Enter lease information into the financial system
- Monitor lease documents for commencement date to ensure timely processing
- Monitor key lease provisions (e.g., options, expirations, kick-outs and co-tenancy)
- Maintain real estate lease schedules outlining necessary REIT leasing reporting (e.g., mark to market rent)
- Report and track monthly portfolio occupancy
- Process billing, including billing relating to all escalations
- Assist with quarterly lease reporting
- Prepare and/or review ad hoc reports, as needed
- Manage Accounts Receivable process
- Review and post month-end closing
- Review and post tenant adjustments in MRIMaintain, update, and generate regular Accounts Receivable aging analyses
- Coordinate with Internal Audit to test and ensure that the Accounts Receivable function is using prescribed controls
- Coordinate with and provide information to external audit as needed
- Perform other duties and special projects as assigned
Education & Experience:
- Bachelor's degree in Accounting or a related field preferred
- Minimum of 4 years of related experience in real estate lease administration and accounting
- Experience in a public organization or REIT preferred
- Experience working with accounting software
- Demonstrated ability to independently and consistently produce high quality work
- Essential Skills & Qualifications
- Strong understanding of the lease administration and abstraction practices of real estate organizations
- Strong understanding of lease contracts
- Strong understanding of lease and general accounting principles
- Strong understanding of accounts receivable practices of real estate organizations, and general bookkeeping procedures
- Strong organization, planning and coordination skills
- Ability to decipher, interpret and summarize legal language
- Strong commercial real estate software and MS office (Excel) skills
- Fine attention to detail
- Strong written and verbal communication skills
- Customer service orientation
- Ability to meet strict deadlines and work independently
- Internal & External Contacts
- Regularly interfaces both verbally and in writing with management and staff in Finance and Accounting, Leasing, Legal, Acquisitions, Asset Management, Property Management and HRInterfaces with external vendors
Also on the board Same function, level within a rung
Level
Senior
Location
White Plains, NY
Occupation
Property, Real Estate, and Community Association Managers
Industry
Lessors of Other Real Estate Property
Posted
2 days ago