Executive Assistant

Qualifications & SkillsPrior experience in construction coordination or project administration preferredStrong organizational skills with a high level of attention to detailAbility to manage multiple responsibilities in a fast-paced environmentExcellent communication skills with strong follow-up and accountabilityFamiliarity with basic bookkeeping functions, including AP/AR, is an advantageManage and organize project documentation, including contracts, W-9 forms, certificates of insurance (COIs), and other compliance-related paperworkSupport the onboarding process for vendors and subcontractorsMaintain accurate and well-structured project files and recordsMonitor pending documentation and proactively follow up with vendors and subcontractors to ensure timely submissionAssist with scheduling coordination and facilitate internal team communicationProvide day-to-day administrative and operational support to project managersSupport financial processes, including Accounts Payable (AP) and Accounts Receivable (AR) tasks