Program Coordinator

Specific Responsibilities: Administration: Manages day to day operations. Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components. Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. Manages Chair's and Departmental calendar Acts as liaison to IT to ensure technology systems are properly installed & maintained. Budgets & Financial: Participates in budget preparation. Maintains budget & associated analysis & reports. Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. Processes transfer &/or appropriation charges & may balance &/or close accounts. Communication, Outreach & Recruitment: Develops coordinated, consistent marketing and brand messages. Creates state-of-the-art website. Incorporates social media and networking into program/project aspects as appropriate. Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc. Events: Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. Organizes 3 yearly endowed lectures Program Development: Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives. Manages speaker selection, communication, and topic development. Coordination: Manages supervisor's &/or dept calendar. Manages complex scheduling arrangements involving multiple parties & conferences, international travel, etc. Sets-up & cancels meetings based on knowledge of subject & attendees. Coordinates large scale &/or complex events. Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed. Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. Miscellaneous: Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances) Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.) Strong verbal and written communication skills, extensive knowledge of Microsoft Office

Benefits: At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.