Administrative Assistant - Tech Services & Cellar Tech

Job Description: Communicate with all departments verbally and in writing to ensure all roles are coordinated properly including administrative requirements, warehouse inventory, accounting procedures, compliance requirements and shipping functions. Collect update and submit all required Tech Service Dept. reports to the Tech Service Manager for review. File all approved reports appropriately. Keep all Tech Service department documentation current, in compliance and properly filed. Work with Quality Control to ensure that all guidelines and ISO requirements are fulfilled to meet ISO Certification. Submit requisitions for parts and services to management and forward approved documentation to purchasing. Ensure all Invoices received from outside vendors are received in JDE and promptly processed for payment. Process customer purchase orders and enter data into JDE.Relieve inventory and ship customer orders by entering data into JDE.Invoice customers using JDE, once complete, print all invoices and mail to billing address with all other supporting documentation. Practice due diligence on every order by completing the visual compliance on each customer and inputting all required compliance information (i.e., schedule B, ECCN's, incoterms, end user, and end destination).Follow up on invoices submitted to ensure payment is received or take actions to ensure timely payment. Process Weekly/Monthly Revenue reports for Tech Services. Work with Competency in data entry and tracking of employee training/competencies.