Payroll Coordinator

Location: Robinson, IL – Onsite

Reports To: Plant Controller

Job Overview: We are seeking a Payroll Coordinator to support payroll operations for approximately 950 hourly employees at our Robinson, IL plant. This position reports to the Plant Controller and plays a critical role in ensuring accurate, timely payroll processing while maintaining appropriate accounting, operational, and compliance controls. The Payroll Coordinator will oversee hourly timekeeping, process bi-weekly payroll, manage payroll deductions and garnishments, support payroll-related reporting, and serve as a subject matter expert for payroll questions and requests. This position requires flexibility in working hours based on payroll deadlines and business needs, including occasional weekend and holiday work, particularly when a holiday falls on a Monday.

Key Responsibilities: Serve as the fully trained Payroll Coordinator responsible for overseeing the editing and verification of daily time punches for the hourly workforce within the automated payroll system. Process bi-weekly payroll for plant hourly employees. Process bi-weekly payroll accruals and weekly payroll for the contingent workforce. Ensure all Sarbanes-Oxley (SOX) controls are properly implemented and functioning throughout the year. Process payroll deductions and additional earnings accurately and on a timely basis. Assist with tracking hourly employee attendance in accordance with plant policies. Provide onsite support to employees with payroll questions and respond to payroll inquiries submitted through Service Now. Process incoming garnishment orders, garnishment remittances/payments, and establish new vendors as needed. Serve as a payroll subject matter expert for ad hoc requests, meetings, payroll data analysis, payroll rules, policies, and Finance/Controller-related initiatives. Assist with annual and periodic hourly wage updates by maintaining spreadsheets and providing updated wage information to IS and HR within established deadlines. Maintain confidentiality of employee payroll and personal information. Support payroll and accounting activities while maintaining accuracy and compliance with company policies and procedures.

Required Qualifications: High school diploma or GED required.1–2 years of experience with an automated time and attendance system and/or general accounting experience preferred. Strong proficiency with Microsoft Office, including Excel and Word. Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Ability to effectively communicate with employees and stakeholders at all levels. Strong planning and organizational abilities. Ability to manage multiple projects and priorities in a fast-paced environment. Strong problem-solving and analytical skills. Ability to maintain a high level of confidentiality. Understanding of how employee attendance practices can impact payroll, including FMLA, Short-Term Disability (STD), vacation, and other leave programs, preferred.