Office Coordinator

Office Coordinator The Office Coordinator under general supervision performs a variety of difficult, responsible and specialized administrative and office support functions; creates and maintains specialized reports, records and files required in connection with department work processes. Responsibilities include ensuring security processes are followed with regard to the front desk (driver and visitor sign in), answering and routing all telephone calls in a polite manner, taking messages and routing to proper individuals in a timely manner, providing scheduling of all inbound and outbound freight in compliance with customer and operation departments, coordinating receiving and shipping documents verifying accuracy, gathering and maintaining all data and records relative to shipping and receiving activities, verifying accuracy on shipping orders and shipping quantities matching picking documents, assisting in resolving customer discrepancies, collecting all documentation for inbound freight and route to the proper recording keeping unit, directing and overseeing the pallet control and exchange program, handling facility AR/AP and vendor invoices responsibilities, running specific customer reports and scanning invoices, providing assistance on special projects at the discretion of the Lead Customer Service Representative (CSR), CSR Supervisor or Office Manager, being involved in timekeeping and other payroll reporting, filing appropriate paperwork for the facility as required, and other administrative tasks as directed by local management specific to the facility's needs. Qualifications include a high school diploma or equivalent, 2-5 years office experience, proficient computer knowledge including all MS Office applications, intermediate typing skills, 10-key by touch, shipping software systems including UPS and Federal Express, excellent oral and written communication skills, excellent time management, multitask, reporting and customer service skills, and the ability and availability to work irregular or extended hours including nights, weekends and holidays as needed. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities