Catering Event Coordinator
Catering Event Coordinator
intentional hospitality cateringPhoenix, AZ
2 days ago
$50,000 per year
Meeting, Convention, and Event PlannersFood Service ManagersFirst-Line Supervisors of Food Preparation and Serving Workers
CaterersFood Service ContractorsConvention and Trade Show Organizers
Apply for this role →Catering Event Coordinator Every great event starts months before the first guest walks in — and doesn't end until the last invoice is closed. We're looking for a Catering Event Coordinator to own that entire journey for our clients, from the first phone call to the final walkthrough. IHC provides full-service catering for corporate and social events, from intimate gatherings to large-scale celebrations. We care about thoughtful execution — from the first conversation with a client through the last plate cleared — and about building a team that treats every event like it's the only one that day.
About the Role:
You'll report to our Director of Operations and be the through‐line for our events — turning inquiries into signed contracts, building out the details in Triple Seat, and making sure execution day‐of is seamless. A year in, you'll be the person clients and staff both turn to first: known for events that run smoothly and relationships that keep clients coming back. Relationships are what it's all about!
What You'll Do:
Own event pre‐planning — venue walkthroughs, packing lists, staffing, and vendor/rental coordination — so every event is set up to run smoothly Manage the sales cycle for new inquiries: discovery calls, custom proposals, contracts, and deposits Build and finalize Event Orders in Triple Seat, keeping every detail accurate for clients and day‐of staff Lead on‐site alongside Captains and Chefs, from setup through close‐out, to deliver a great guest experience Coordinate menus, N/A bar packages, and vendor/rental needs tailored to each client Follow up with clients post‐event and reconcile final invoices and solicit feedback Typically Monday–Friday, business hours, with occasional evenings or weekends to support events.
Requirements:
3+ years of service experience in a restaurant or high‐end catering setting, including 2+ years in captaining, restaurant management, or catering management 21+ years of age, with a Food Handler's Card and Title 4 Liquor certification (or the ability to obtain one) Able to work 8+ hour shifts on your feet and lift up to 50 lbs Reliable transportation and availability for occasional evenings/weekends to support events Strong organizational skills, with the ability to multitask and communicate clearly under pressure Preferred Experience with event management or CRM platforms (e.g., "Triple Seat") Background in event sales, hospitality management, or client relations Schedule Salary: $50,000 plus commission
Also on the board Same function, level within a rung
Level
Senior
Salary
$50,000 per year
Location
Phoenix, AZ
Occupation
Meeting, Convention, and Event Planners
Industry
Caterers
Posted
2 days ago