legalzoomcomAustin, TX
Payroll Specialist IV
Payroll Specialist IV
Apply for this role (opens in a new tab)Overview:
As a Payroll Specialist at LegalZoom, you will support US payroll operations and ensure accurate, compliant processing across states. You’ll work with ADP and internal partners to validate inputs, resolve discrepancies, and maintain audit-ready records. The role emphasizes collaboration across HR, Finance, and payroll systems within a company committed to AI-enhanced, human-in-the-loop decision-making. You will help scale payroll processes, improve controls, and support audits in a fast-paced environment. This position offers hybrid work with remote and office locations. Compensation / Benefits Medical, Dental, Vision Insurance 401k with Matching Contributions Paid Time Off Health Savings Account (HSA) Flexible Spending Account (FSA) Disability Insurance
Responsibilities:
Support regular and off-cycle US payroll in partnership with ADP, meeting deadlines and handling corrections Validate new hires, changes, terminations, and leave/pay inputs; follow up on timecard exceptions Review earnings, deductions, benefits, 401(k), and tax setups; coordinate corrections Reconcile payroll previews and registers; prepare reports and obtain approvals before transmission Research and resolve payroll inquiries; escalate issues needing authorization or expertise Maintain audit-ready records, SOX evidence, and support audits Document procedures, checklists, and recurring issues; improve handoffs and backup coverage Partner with HRIS and payroll providers on data discrepancies, testing, and process improvements Use approved automation and AI tools with human review and payroll data protection
Key requirements:
At least 5 years of hands-on payroll experience with multistate US payroll Hands-on ADP payroll experience; ADP Workforce Now and reporting tools preferred Strong knowledge of payroll calculations, federal and state requirements, deductions, benefits, 401(k), and controls Experience reconciling payroll data, investigating discrepancies, and maintaining SOX documentation Strong Excel or Google Sheets skills (lookups, pivots, data validation) and clear reporting Good judgment, meticulous attention to detail, ability to work independently and handle confidential information Ability to collaborate across teams and manage deadline-driven tasks Experience with data discrepancies, system testing, and process improvements in HRIS/Payroll environments attention to detail strong communication risk awareness ADP Workforce Now Excel/Google Sheets (lookups, pivot tables) SOX control documentation
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Level
Senior
Location
Austin, TX
Occupation
Payroll and Timekeeping Clerks
Industry
Payroll Services
Posted
today