Payroll Specialist

Key Responsibilities: • Timesheet Review: Review and audit contractor timesheets for accuracy, completeness, and compliance with company policies and client requirements. Verifyhours worked, pay rates, overtime calculations, and proper cost center or assignmentcoding. Identify and resolve discrepancies, including missing hours, duplicate entries, or unapproved time. Follow up with employees, managers, or clients to obtainapprovals and corrections within payroll deadlines. Ensure all timesheets aresubmitted and approved in accordance with established payroll schedules.• Payroll Processing: Accurately process payroll for contractors, ensuring timely paymentand correct deductions in line with federal, state, and local regulations.• Data Management: Collect, verify, and maintain contractor timesheets, expense reports, and other necessary documentation to ensure accurate payroll processing.• Compliance: Ensure all payroll activities comply with applicable laws and regulations, including tax withholdings, wage and hour laws, and contractor classificationrequirements.• Reporting: Prepare and distribute payroll reports, including earnings statements, taxsummaries, and other required documentation for both internal and externalstakeholders. Reconcile adjustments, off-cycle payments, and prior period corrections, ensuring proper documentation and approvals. Partner with billing and accounts receivableteams to reconcile billed hours against paid hours and resolve discrepancies.• Issue Resolution: Address and resolve any payroll discrepancies or issues, providingtimely support to contractors and internal teams.• System Management: Utilize payroll software and systems to manage and streamlinepayroll processes, ensuring data integrity and security. Review commission data in Salesforce for accuracy, including placement details, pay/bill rates, and applicablecommission structures 5• Communication: Serve as the main point of contact for contractors regarding payrollinquiries and timesheet review, providing clear and effective communication.• Continuous Improvement: Identify opportunities for process improvements within thepayroll function, enhancing efficiency and accuracy.

Qualifications: • 3+ years of payroll processing experience, preferably in a high-volume or staffingenvironment• Proven experience as a Payroll Specialist, preferably within a staffing firm or handlingpayroll for contractors• Strong understanding of payroll processes, tax regulations, and labor laws• Proficiency with payroll systems (e.g., ADP, Paychex, or similar platforms) and advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis)• Familiarity with Vendor Management Systems (VMS) and timekeeping platforms is highlypreferred• Ability to identify discrepancies, investigate root causes, and implement corrective actions• Strong organizational and time management skills with the ability to meet strict payrolldeadlines• Excellent attention to detail and organizational skills.• Excellent communication skills with the ability to collaborate cross-functionally (payroll, billing, AR, sales, and operations teams)• Ability to handle sensitive and confidential information with discretion