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Office Admin (Restoration/Construction Industry) in Orange

Office Admin (Restoration/Construction Industry) in Orange

energy jobline zrOrange, VA

8 days ago

$20–$25/hour

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All OtherOffice Clerks, General
Office Administrative ServicesAll Other Specialty Trade ContractorsAll Other Business Support Services
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Job Description: Office Administrator / Job File Coordinator (Restoration Industry)
Location: In Person (Orange, CA)
Schedule: Monday–Friday | 7:00 AM – 4:00 PM
Pay: $20–$25/hour (based on experience)
Who We’re Looking ForWe’re a fast-growing restoration company seeking ahigh-performing Office Administrator / Job File Coordinatorwho thrives in afast-paced, detail-driven environment .This isnot a typical admin role .You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you.
What You’ll Be Responsible For:
  • Manage and overseejob files from start to finish
  • Review, validate, and uploaddocumentation, photos, and notes
  • Ensure all files meetinsurance carrier requirements
  • Monitorjob file progress, WIPs, and audit status
  • Coordinate with technicians, project managers, and customers
  • Handleincoming calls and customer communication
  • Schedule jobs, inspections, and subcontractors
  • Performdata entry and system updates (Dash, CRM, QuickBooks)
  • Assist withestimates and job file audits
  • Support office operations (supplies, reporting, admin tasks)
  • What Success Looks Like in This RoleYou stayorganized even with multiple jobs active at once
  • You catch mistakes before they become problems
  • You move fast but maintainhigh accuracy
  • You don’t wait for instructions—youfigure things out
  • You communicate clearly and professionally with both team and customers
Requirements:
  • 2+ years of administrative, coordination, or office experience
  • Strong computer skills (typing, data entry, multiple systems)
  • Excellent organization and attention to detail
  • Strong communication and customer service skills
  • Ability to handlefast-paced, high-volume workload(Not Required)
  • Experience inrestoration (SERVPRO), construction, or insurance
  • Familiarity with
  • Dash, QuickBooks, or CRM systems
  • Experience withjob file coordination or estimating
What We Offer: Full-time, stable position (40 hours/week)401(k), Health, Dental, VisionPaid Time Off + Sick TimeGrowth opportunities within a rapidly expanding company Supportive, team-oriented environment
Why Join Us? We’re a growing company that valuesaccountability, efficiency, and teamwork. This is a long-term opportunity for someone who wants to grow with a company and take ownership of their role.

Also on the board Same function, level within a rung

Level

Mid

Salary

$20–$25/hour

Location

Orange, VA

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Office Administrative Services

Posted

8 days ago

Apply for this role →