Clerk 1 (Municipal Court)

Description: Under close supervision, performs routine, repetitive clerical workinvolving the processing of documents in a variety of functions; does other related duties as required.

NOTE: Incumbents may be required to utilize keyboard equipmentto input and/or retrieve information on a computer console, typewriteror other key entry device used by the agency. Keyboarding/typingduties may or may not be assigned, depending on the needs of theemploying agency. Incumbents are not expected to performkeyboarding/typing tasks with the speed and accuracy required ofa Keyboarding Clerk.

NOTE: The examples of work for this title are for illustrative purposesonly. A particular position using this title may not perform all dutieslisted in this job specification. Conversely, all duties performed onthe job may not be listed.

NOTE: Appointments may be made to positions requiring bilingual skills. 01248 - Bilingual in Spanish and EnglishSPECIAL SKILLApplicants must be able to read, write, speak, understand, orcommunicate in Spanish and English sufficiently to performthe duties of this position. Examples of

Duties: Receives, screens, reviews and verifies documents. Reviews and checks assigned reports, applications, and other documentsfor corrections and completeness; refers problems to a lead worker orsupervisor for resolution. Opens, time stamps, sorts, numbers, and distributes mail. Maintains prepared mailing lists. Sorts, indexes, and files checks, cash stubs, vouchers, requisitionsand other materials, numerically, alphabetically, or according to otherpredetermined classification; maintains such files. Receives applications, documents, forms and fees; screens, sortsand assembles this information for further processing. May wrap packages for shipment by mail or express. Assembles materials for distribution. Hand stamps letters, papers, and other documents. Fills in and checks form letters, circulars, and forms as directed. Compiles information and/or numerical data. Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff. May enter and/or retrieve information on a computer terminal. May occasionally perform keyboarding/typing duties, but not as theprimary function of the position. May assist in requisitioning, storing, and distributing office supplies. May assist in preparing and verifying payrolls and make simplearithmetic calculations. Schedules administrative proceedings; may process requests forscheduling changes. May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals. When assigned to a court, learns to prepare the docket (or schedule)of cases to be called and to contact witnesses, attorneys, and otherparties to collect or provide information; learns to call court to order, administer oaths to jurors, witnesses, court officers and others, announcepostponements, and adjourn court; assists the judge both on the benchand in the chambers. When assigned to a tax office, learns to compute and recordtax payments. When assigned to a finance or tax office, learns to performspecialized clerical work involving the preparation and maintenanceof assessment rolls and records. When assigned personnel duties, learns to process personnelaction forms, maintain personnel records and gather sensitiveor confidential information or data. Operates various types of office and mail processing machinessuch as a keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labelingmachine, etc.; may perform simple maintenance tasks such asadding toner, paper or changing ribbons. Prepares routine reports or assists in the preparation of reportsby gathering data, tabulating results, and/or preparing simple charts. Maintains records and files. Will be required to learn to utilize various types of electronic and/ormanual recording and information systems used by the agency, office, or related units.

Typical Qualifications: LICENSE:Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employeemobility, is necessary to perform essential duties of the position. KNOWLEDGE AND ABILITIES:Knowledge of office routines, equipment, and practices after aperiod of training. Ability to comprehend established office routines and departmentregulations. Ability to organize assigned clerical work and develop effectivework methods. Ability to make simple arithmetic calculations and tabulations. Ability to understand, remember, and carry out oral and writtendirections. Ability to perform tasks accurately within prescribed time frames. Ability to work effectively with associates, superior officials, andmembers of the public concerned with the work of the department. Ability to sort, index, file, and pull varied types of materials usingan established filing system. Ability to operate and perform routine maintenance on officemachines and other equipment. Ability to utilize various types of electronic and/or manual recordingand information systems used by the agency, office, or related unitsafter a period of training. Ability to read, write, speak, understand, and communicate in Englishsufficiently to perform duties of this position. American Sign Languageor Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as theycan perform essential functions of the job with or without reasonableaccommodation. If the accommodation cannot be made because itwould cause the employer undue hardship, such persons may not beeligible. The City of Atlantic City offers a complete benefits package to Generous Paid Time Off (Vacation, Holiday, Personal and Sick Time) Medical Insurance Dental Insurance Vision Insurance Prescription Plan Pension Life Insurance Various Voluntary Benefits