grapevine agencyBrooklyn, NY
Personal Assistant
Personal Assistant
Personal Assistant
grapevine agencyBrooklyn, NY
today
Executive Secretaries and Executive Administrative AssistantsSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutivePersonal Care Aides
Apply for this role (opens in a new tab)Personal Assistant to Founder and FamilyIn office 5 days week midtown, Home office is UES
Hours: 830am - 6:30pm Monday through Friday
Reports to: Chief of Staff as well as Mrs.
Salary: Doe plus Benefits
Travel: Minimal at best occasional to home in Hamptons
A very lovely and warm CEO/Founder and his wife are seeking a Personal Assistant to support their family needs. Will work closely with in office team -- including Chief of Staff and Director of Family office. The role calls for someone who is "of service".This role is solely household, and lifestyle matters based delaingiwht the founder andmost often with their wife. This is a high-touch role for a trusted partner who can anticipateneeds, manage competing priorities, and take pride in keeping a busy personal and family life runningseamlessly behind the scenes.
Responsibilities: Residences & Household
- Oversee end-to-end lifestyle needs for the CEO/CIO and his family.
- Manage the day-to-day operations of multiple residences, serving as the central point of contactand coordinating household vendors, contractors, and service providers.
- Partner with on-site management companies and caretakers to oversee home improvementprojects, repairs, and upkeep, and to keep each residence stocked and ready ahead of the family'sarrival. Calendar, Communications & Coordination
- Partner closely with the Chief of Staff and the Director of Family Office, coordinating on familyoffice matters and ensuring clean handoffs between the personal and firm calendars.
- Manage a dynamic personal calendar, coordinating appointments, family commitments, and eventswith urgency and discretion.
- Maintain contact lists and coordinate holiday card distribution. Travel
- Plan and execute personal travel end to end, building detailed, bespoke itineraries across privateaviation, ground transportation, accommodations, and dining. Events & Ad Hoc
- Organize personal and family events, dinners, and gatherings, including guest lists, RSVPs, catering, and day-of logistics.
- Handle ad hoc personal and family requests, from gifts and reservations to errands, with attentionto detail and discretion.
- Remain responsive and available outside standard working hours as business needs, projects, andmeetings require.
Qualifications:
- Bachelor's degree required.
- 3-8 years of relevant experience required, ideally supporting a high-net-worth individual or familyin a personal assistant, house manager, or estate management capacity.
- Highly organized and detail-oriented, with the ability to anticipate needs and stay ahead of ademanding schedule.
- Resourceful and composed under pressure, quick with a backup plan, adaptable to differentworking styles, and open to feedback.
- Discretion, confidentiality, and sound judgment in all matters, with clear and professionalcommunication, both written and verbal.
- Proficient in Microsoft Office and Google Workspace, with fluency managing cale
Also on the board Same function, level within a rung
Level
Senior
Location
Brooklyn, NY
Occupation
Executive Secretaries and Executive Administrative Assistants
Industry
Private Households
Posted
today