Administrative Support Specialist

About Us: Ardelle Associates is a leading provider of professional services, dedicated to delivering exceptional support to our clients. We are currently seeking a highly skilled and motivated Administrative Support Specialist to join our team and support the Department of Justice (DOJ), U.S. Attorney's Office (USAO) This role is a vital part of our administrative team and plays a crucial role in the day-to-day operations of our office.

Duties: Works with paralegals, administrative staff, and other personnel to support pending projects and initiatives within the United States Attorneys’ Office Responsible for receiving, logging, organizing, indexing, and managing documents, data, and other information collected. Effectively manage their workload, prioritize tasks, and maintain files in a consistent, systematic, and coherent manner. Ability to meet established deadlines and work as a team player in a professional office setting is also required. Requires meeting and dealing with people in a courteous and tactful manner. Filing, taking phone calls, scheduling appointments, making travel arrangements, in addition to Compile, organize, and index documents, data, and other information received. Maintain a log of documents, data, and other information received. Upload documents, data, and other information consistent with existing file folder structure. Research and preparation of briefing charts and other presentation materials. Assist in the processing of documents, data, and other information received. Determine the need for organization, document management, assembly and preparation of documents and data sets. Coordinating and planning events and activities for the front office. Reviewing and analyzing a variety of incoming/outgoing executive level correspondence and making determination as to its appropriate disposition. Assist in the management of operational schedules; and making travel arrangements.

Qualifications: Must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members. Organizational skills are critical given the high volume of documents, data. Communication skills are extremely important. Proficient using MS Excel, MS Outlook, MS Word, MS Powerpoint, Adobe Acrobat Professional, and reviewing documents and working in Eclipse, Relativity, and/or Casemap.3 plus years’ experience, training, education or knowledge with or in the areas of business administration Experience in Criminal justice will be highly useful. U.S. Citizen Must be a US Citizen Federal background check required before start date. Job Types: Full-time, Contract

Benefits: 401(k)Dental insurance Health insurance Paid time off Vision insurance Ability to Commute: Newark, NJ 07102 (Required)Ability to Relocate: Newark, NJ 07102: Relocate before starting work (Required)

Work Location: In person