RECORDING SPECIALIST

Hourly Wage: $24.46

Essential Functions: Receives, reviews, and approves real estate documents for recording per Iowa Code. Verifies correct fees, legal descriptions, revenue, and necessary attachments. Reviews exemption codes and ensures proper documentation is submitted. Enters and verifies document details into software and scans and photocopies for permanent recordkeeping. Handles electronic and physical document submissions and maintenance. Performs the collection and entry of statistical data using spreadsheets and computer systems. Serves as a customer service resource for inquiries by phone, email, or in person. Ensures a positive customer experience by delivering confident, knowledgeable, and courteous service. Provides assistance with and conducts unique record searches using legacy systems and books. Processes registrations, renewals, and title work for ORVs, ATVs, snowmobiles, boats, and other recreational vehicles. Verifies taxes, fees, and documentation compliance for transfers and liens. Issues hunting, fishing, and fur harvester licenses. Enters and maintains data in related systems. Processes and prints birth, death, and marriage certificates by request. Assists and informs the public on marriage applications and legal documentation. Indexes, scans, and stores documents in related systems. Executes U.S. passport applications, verifying applicant identity, and completeness of documentation. Administers oaths and collects necessary payments. Maintains compliance with federal training and background screening requirements. Takes and processes passport photos according to U.S. Department of State standards. Processes historical records, including scanning plats, DNR records, and old books. Maintains and updates spreadsheets to track digitization progress and related data. Performs quality assurance checks on scanned and copied materials. Performs all other related duties as assigned. Knows the products they personally produce and the customers of each product. Listens to the "Voice of the Customer" and closes gaps between customer expectations and experience whenever possible.

Minimum Qualifications & Requirements: High school diploma or equivalent required. Three (3) to five (5) years of customer service or administrative support experience in a related field required. An equivalent combination of education and experience that demonstrates the required knowledge and skills for this position may be considered. ShiftMonday - Friday 7:30 a.m. - 4:30 p.m.

Benefits: Linn County offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, life, long-term disability (LTD) insurance and wellness incentives. For a more detailed overview of our benefit package, click HERE