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Koch Davis
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Receptionist / Lease Administrator

Receptionist / Lease Administrator

trinity interestsPrescott, AZ

yesterday

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveReceptionists and Information ClerksOffice Clerks, General
Residential Property ManagersLessors of Residential Buildings and DwellingsLessors of Other Real Estate Property
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The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities:
  • Forward/unforward phones to/from answering service each evening and morning. Answer telephone and dispatch maintenance calls, route phone calls to appropriate person Greet and direct all visitors and clients Check on work status when tenant calls and call building engineers for emergencies Maintain lmpak work order system daily Retrieve daily mail, slice open envelopes/distribute to employee boxes Complete and scan property deposit slips and checks. Send to accountants for approval. Sort deposits by bank in pouch for person to take to banks. Remotely scan checks to Chase and file in folder by month. Remotely scan checks to Cathay Bank. Record and route all new leases and lease renewals. Responsible for monitoring deadlines for lease input. Once lease cycle is complete, send/mail coupons and welcome letters prepared by Property Manager. Maintain database for sales reports, percentage rents Maintain signed vendor contracts and vendor certificates of insurance files on server when received from accountant Maintain Tenant certificates of insurance. Maintain tenant emergency contact lists on Impak Maintain current property list and personnel list Record time off on appropriate outlook calendar each day - work from home/vacation/personal/sick/out of office on property Order/maintain office supplies inventory Schedule manager on-call list send every Thursday File management contracts, vendor contracts Responsible for kitchen at end of day- start dishwasher (add coffee pots/microwave plate/used dishes)AP vendor payments - stuff envelopes, date stamp yellow copies when mailed, mail This does not include filing AP invoices. Assist in organizing in house owner meetings, company events, and designated holidays
Qualifications:
  • High school diploma or relevant work experience
  • Ability to maintain a positive attitude
  • Excellent communication skills

Also on the board Same function, level within a rung

Level

Junior

Location

Prescott, AZ

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Residential Property Managers

Posted

yesterday

Apply for this role (opens in a new tab)