consilioEast Newark, NJ
Patent Secretary
Patent Secretary
Patent Secretary
consilioEast Newark, NJ
3 days ago
Legal Secretaries and Administrative AssistantsParalegals and Legal AssistantsLegal Support Workers, All Other
All Other Legal ServicesOffices of LawyersLessors of Nonfinancial Intangible Assets (except Copyrighted Works)
Apply for this role →IP Legal Practice Assistant, Newark, NJ - One day in office, four days remote schedule My client, a nationally recognized law firm, is seeking an IP Legal Practice Assistant to support its Intellectual Property team in a fast-paced, deadline-driven environment.
Responsibilities:
Prepare and file U.S. patent applications with the USPTO.Coordinate execution of patent documents, including Assignments, Declarations, and Powers of Attorney.
Draft patent and trademark-related correspondence and documents.
Manage and monitor IP docket deadlines using CPI and other docketing systems.
Review filing receipts and USPTO notices for accuracy.
Conduct USPTO research and assist with administrative IP matters.
Generate reports and maintain electronic IP files and records.
Prepare, revise, proofread, and format legal documents and correspondence.
Support new matter intake, conflict checks, engagement letters, and file openings.
Maintain attorney calendars, deadlines, meetings, and other scheduling needs.
Collaborate with attorneys, paralegals, and team members to ensure efficient workflow and exceptional client service.
Requirements:
- High school diploma or equivalent required.
- Minimum 3 years of Intellectual Property Legal Assistant or Legal Practice Assistant experience.
- Experience supporting patent prosecution matters preferred.
- Strong proficiency in Microsoft Office.
- Experience with CPI, NetDocuments, Practice
- Link, or similar legal software is a plus.
- Excellent organizational, communication, proofreading, and time management skills.
- Ability to manage multiple priorities and deadlines with strong attention to detail.
- Team-oriented mindset with the ability to work independently when needed.
- Professional presence and commitment to client service.
- Why Consider This Opportunity?
- Join a highly regarded Intellectual Property practice.
- Work alongside experienced attorneys and IP professionals.
- Competitive compensation and comprehensive benefits package.
- Multiple office locations with a collaborative and supportive environment.
- If you have IP legal support experience and are looking to join a strong team with long-term growth potential, we'd love to connect. Apply or message me directly for more information.
Also on the board Same function, level within a rung
Level
Senior
Location
East Newark, NJ
Occupation
Legal Secretaries and Administrative Assistants
Industry
All Other Legal Services
Posted
3 days ago