Accounts Payable Specialist

Pay Range: ($25 - $30) on an hourly basis About the role: We are seeking an organized and detail-oriented Billing Coordinator to support day-to-day billing, invoice processing, and vendor operations within a fast-paced media and marketing environment. The ideal candidate will have experience in accounts payable, invoice processing, billing reconciliation, or vendor management, along with strong Excel skills. This role requires excellent communication, problem-solving abilities, and the ability to manage multiple priorities while ensuring timely and accurate payments.

Requirements: 1–3 years of experience in invoice processing, billing, Accounts Payable, Accounts Receivable, or Collections. Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field. Strong proficiency in MS Excel or G Sheets, including VLOOKUP, Pivot Tables, and formulas. Prior experience in media, entertainment, advertising, marketing agencies, or creative marketing environments is required. Familiarity with vendor management, invoice reconciliation, and payment tracking. Knowledge of S A P or Fusion is preferred; Ora_cle Fusion experience is a strong advantage. Excellent communication, organizational, and problem-solving skills. Ability to work in a fast-paced, evolving environment and manage changing priorities. Must be comfortable with a detail-oriented, process-driven coordinator-level role.

Responsibilities: Process, track, and maintain invoices, billing records, and financial trackers. Coordinate with vendors and internal teams to resolve invoice discrepancies and payment-related issues. Monitor payment status, follow up on outstanding invoices, and identify delays. Support vendor onboarding and maintain accurate vendor information, including payment terms and banking details. Reconcile invoices against advertising platform reports and expense records. Respond promptly to vendor inquiries and internal requests regarding billing and payments. Collaborate with Finance, Accounts Payable, Procurement, and Marketing teams to ensure smooth billing operations. Maintain financial spreadsheets and identify opportunities to improve billing processes.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable.